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What Is Microsoft SharePoint?

ByJohn Amelia

Oct 10, 2022
What Is Microsoft SharePoint?

SharePoint is a cloud-based intranet that lets you manage and share documents. This system also integrates office chat, meetings, notes, attachments, and more. It’s an easy to audit and manage tool. If you haven’t heard of it yet, you should learn more.

SharePoint is a document management and collaboration platform:

SharePoint is a web application that allows organizations to manage their content and collaborate with their staff. It offers features for archiving and searching of documents and files, and allows real-time editing and collaboration. Using this software can save employees time and effort as well as help with regulatory compliance.

SharePoint integrates with Microsoft Office and is a highly configurable document management and collaboration platform. It uses advanced search options that allow users to filter documents based on type or association. It is cloud-based and hosted on Microsoft’s powerful infrastructure. Organisations can collaborate on documents live in the cloud, and it can be configured to support remote working practices.

Companies of all sizes and types generate large amounts of documents on a daily basis. These documents can build up over years. These documents can be categorized into broad and deep categories, such as sales & marketing, legal, and human resources. Each industry will have its own document management requirements. To manage this massive amount of information, companies need to use a document management system. This system can be used to organize documents in a logical manner and provide access to employees via search, filtering, and approval functions.

While SharePoint was designed to improve collaboration and communication, it has some drawbacks. The platform can be complex and requires regular maintenance and upkeep. In addition, many custom web parts, Master Pages, and Page Layouts may not function properly in newer versions of the software. It can also be expensive to customize. In large companies, SharePoint is a critical collaboration solution.

It combines office chat, meetings, notes, and attachments:

Microsoft SharePoint is a web-based collaboration platform, and it’s been part of the Office 365 suite since 2010. Microsoft Teams and SharePoint have over 200 million users combined, and are both widely used at businesses large and small. It has a variety of uses, including bringing together office chat, meetings, notes, and attachment files.

It’s a cloud-based intranet:

If you are searching for a cloud-based intranet, Microsoft SharePoint is an excellent choice. This application is highly customizable and integrates well with Microsoft’s other applications. It is also scalable and reliable. The cost of setting up and maintaining an intranet using Sharepoint Intranet is low, with flat-rate pricing. SharePoint can help your business reduce unnecessary costs and boost employee engagement and productivity.

As a cloud-based intranet, SharePoint can be easily upgraded. The latest features are available as soon as they are released. In addition, it is supported by Microsoft’s 1 billion dollar investment in cloud security each year. It is a good choice for organizations that are concerned about security.

SharePoint also has a mobile interface, which helps employees collaborate with each other and create sites. It also acts as a central hub where employees can share information and collaborate on projects. And because it is part of the Microsoft Office 365 suite, it integrates with other Office 365 apps. With SharePoint Online, you can store and share documents with team members wherever they are.

SharePoint is a great cloud-based intranet, but it also has its downsides. If you are using it as a standalone intranet, you will likely need a lot of IT support in the early days. Then again, there are advantages to SharePoint when used as part of a multi-channel intranet with mobile-first tools.

It’s easy to audit:

The Audit feature of Microsoft SharePoint is very easy to use and configure. It allows you to track changes made to site collections, permissions and more. You can even create custom reports to track specific changes. Once installed, the audit tool will keep track of all SharePoint changes and generate reports. Besides tracking changes, the audit tool also keeps an eye on server and farm configurations. It also tracks permission levels and inheritance, group membership, security policies and much more.

SharePoint audit logs contain detailed information about all possible activities. You can export this data in CSV format and analyze it record by record. Then, you can create a report on a specific period of time, a particular user, or an area of activity. Microsoft SharePoint audit logs capture the following information: the site where the item originated, the item name, location, user ID, event date and source, and what action the user took on that item.

With Microsoft SharePoint audit logs, you can check how your employees use the application and identify who is responsible for any activities. You can also establish consistency between document names and storage. This can be useful in identifying users who are misusing company data. For example, if employees are creating documents with inappropriate names, it can lead to a security breach. This can be very costly for an organization.

It’s secure:

Microsoft’s SharePoint environment provides multiple layers of security for data, applications, and data centers. These layers include in-transit encryption, network security, and physical data center security. Microsoft invests $1 billion per year in security and has a dedicated cybercrime prevention unit. In addition, the company has a security-conscious mentality, which makes security a top priority.

Microsoft SharePoint also uses the Active Directory database to offer a secure foundation and security features. Additionally, it has a rich permissions system and offers granular controls on who can access information and content. This makes it more secure than most traditional firewalls. This makes SharePoint a great choice for organizations that are concerned about cybersecurity.

Microsoft also protects data in transit and at rest through SSL/TLS connections. This allows administrators to set security permissions for shared and private content. This means that data is more secure from natural disasters or other scenarios. Microsoft’s datacentres also enable users to roll back their data in case of a ransomware attack. In addition, users can restore their data from the recycle bin or site collections’ recycle bin within 14 days of a ransomware attack.

The cloud-based nature of SharePoint provides an additional layer of security. Users are encouraged to use strong passwords and anti-virus protection. OneDrive for Business also encrypts their data. In addition, users can choose whether to share media contents, files, lists, and libraries. Moreover, users should back up important files before they share them with others.

It’s easy to scale:

Microsoft SharePoint is designed to be scaled, but not in extreme ways. The architecture provides enough features and functionalities to support the growth of any SharePoint system, while maintaining low management costs. Large organizations can scale up SharePoint easily, using its framework as the base infrastructure and extending it as needed. However, some features are no longer supported, such as InfoPath, which is deprecated. While it may still work with SharePoint Server, organisations are encouraged to replace it with a more modern version.

Moreover, SharePoint reduces operational costs because it integrates different communication and networking solutions. It also makes web application development easy. It offers over 40 application templates, which are customizable and deployed automatically. This makes it easy to manage content across the enterprise. Moreover, SharePoint has the capability to interact with other applications, including MS Office.

The software’s ability to scale is an important characteristic for any enterprise platform. It is designed to grow and expand in parallel, with its components being configured to fit the needs of the different environments. It is possible to extend and scale its core components, including databases, and use clustering and network load-balancing. However, it is important to make sure that your SharePoint implementation matches the needs of your users before scaling it.

John Amelia

Hey, John here, a content writer. Writing has always been one of the things that I’m passionate about. Whenever I have something on my mind, I would jot it down or type it in my notes. No matter how small or pathetic it seems, You will really enjoy my writing.

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